No Surprises

What to Expect

From your first message to the last song of the night — here's exactly how a PopUp Karaoke event works, step by step.

Step 1 — Before You Book
Reach Out & Get a Quote

Fill out the booking form on our contact page or call/text us at 219.758.1313. Tell us your event type, date, venue, and rough headcount. We'll confirm availability and send a quote — usually within a few hours, never more than 24.

Good to know: Quotes are free and there's no commitment. We'll answer any questions you have before you decide anything.
Step 2 — Booking Confirmed
Lock In Your Date

Once you're ready to book, we collect a small deposit to hold your date. We'll confirm the event details — arrival time, venue address, start/end times, any special requests (themes, song suggestions, dedications, shout-outs). Your date is now locked and we won't take other bookings for it.

Good to know: Deposits are accepted via Square (card, Apple Pay, Google Pay) or Venmo/Zelle. The balance is due day-of or prior to the event.
Step 3 — Week Before
Final Confirmation & Song Requests

We'll touch base a few days before your event to confirm arrival time, run through any last-minute details, and collect any pre-submitted song requests. This is also when you can send us songs you want us to have ready — a request list for the birthday honoree, a first dance suggestion, a surprise song for a guest.

Good to know: If a song isn't already in our library (61,000+ and growing), we'll do our best to add it before your event at no extra charge.
Step 4 — Day of Event
We Arrive Early & Set Up

We arrive 45–60 minutes before your event starts. Setup includes the PA system, speaker stands, subwoofer, monitors, stage lighting, and the karaoke station. We run a sound check and make sure everything is dialed in before guests arrive. You won't need to do a thing — just let us in.

What we need: Two standard power outlets (ideally on separate circuits), a performance area of at least 6×6 ft, and parking near the entrance to unload gear.
Step 5 — Showtime
The Host Takes the Mic

Our host opens the show, warms up the crowd, and gets the first singers queued up. We manage the song queue, introduce each performer, keep energy high between songs, and handle any technical moments without interrupting the flow. You just enjoy the party. The host's job is to make sure every single person in the room has a good time — even the ones who swear they won't sing.

First song trick: Tell us in advance if you want a specific person or group to open — having a "plant" in the crowd who goes first almost always gets everyone else up within a song or two.
Step 6 — During the Show
Full Night of Entertainment

Guests submit song requests digitally or through the host. We keep the queue moving, balance wait times, spotlight first-timers, set up duets and group numbers, and handle any special moments you've planned. If energy ever dips, we have a playbook of crowd-starter songs and crowd-engagement moments that bring it right back.

Average queue time: 20–35 minutes during a busy night, depending on headcount and song lengths. For larger events, we can discuss strategies to manage the queue and keep everyone happy.
Step 7 — End of Night
Teardown & Goodbye

At the agreed end time, the host wraps the show with a final moment — usually a crowd singalong closer. Then we break down and pack out all equipment, typically in 30–45 minutes. We leave the space the way we found it. If you want to extend the event, just ask — we'll let you know if we're able to add time.

Balance due: If not paid in advance, the remaining balance is collected at end of event via card, Apple Pay, Venmo, Zelle, or cash.
What We Bring

Everything Included — No Extras

🔊
Concert PA System
Full speaker array, subwoofer, and monitors — clear, clean, and scalable to venue size
🎤
2 Wireless Mics
For duets, group numbers, and surprise moments. Always charged, always ready
💡
LED Stage Lighting
Color-changing stage wash and effects that transform any room into a performance space
🎵
61,000+ Songs
Pop, country, R&B, rock, hip-hop, Latin, classics. Every decade. Something for everyone
🖥️
Display Screen
Lyrics displayed clearly for the performer. No memorizing, no fumbling — just singing
🎙️
Professional Host
An experienced MC who reads the room, keeps energy up, and makes every performer feel like a star
Common Questions

Quick Answers

How far in advance should I book?
At least 2–4 weeks for private events, and 6–8 weeks for weddings and large corporate events. Weekend dates — especially Friday and Saturday evenings in summer — book fast. The earlier, the better.
What if nobody wants to sing at first?
That's exactly what our host is for. We have proven ice-breaker songs, warm-up crowd games, and the experience to get even the most reluctant room singing within the first 15 minutes. Every crowd has a moment where it clicks — we know how to find it.
Do you have a song I'm looking for?
With 61,000+ tracks we almost certainly do. If for some reason we don't, contact us before the event and we'll add it. We update our library regularly.
How much space do you need?
A minimum 6×6 ft performance area for the host setup, plus a clear path for performers to walk up. We've set up in living rooms, covered patios, barn venues, rooftops, and full banquet halls. We'll make it work.
What do I need to provide?
Two standard electrical outlets (preferably on separate circuits), a performance area, and parking near the entrance to unload. That's it. We bring everything else.
Can we extend the event if we're having too much fun?
Often yes — just ask during the event. If we don't have another booking immediately after, we're happy to extend the set. Additional time is billed at an hourly rate agreed upon at booking.
What's your cancellation policy?
Life happens. Reach out as soon as you know — we'll work with you on rescheduling where we can. Deposit terms are outlined in your booking confirmation.

Still have questions?

Full FAQ Page 📞 Call Us

Ready to make it official?

Tell us your event date and we'll confirm availability — usually within a few hours.

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